The Complete HOA Solution

Modern Community
Management Made Simple

Sugbo Homes is an all-in-one homeowners association platform that digitizes billing, communication, security, and operations — empowering your community to thrive.

Now with AI-Powered Features
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85
Database Tables
75+
Feature Modules
4
User Portals
100%
Web-Based
Full Accounting Suite — Included
Why Sugbo Homes?

Most HOA tools give you spreadsheets. We give you real, audit-ready books — with full double-entry accounting built in, not bolted on.

Killer Feature

The Only HOA Platform
With Real Books.

Every bill, payment, payroll run, and petty-cash expense auto-posts a balanced journal entry behind the scenes. Run a trial balance, income statement, or balance sheet on any day of the year — no month-end scramble, no CPA hand-wringing.

Chart of Accounts — pre-seeded for HOAs
Auto-Posted journal entries
Trial Balance — live balanced indicator
Income Statement & Balance Sheet
General Ledger with drill-down
Bank Reconciliation — live matching
Fiscal Period Close & lock
Full Audit Trail — void, never edit
See All Accounting Modules
Trial Balance BALANCED
Cash in Bank₱ 1,842,350
AR – Dues₱ 328,900
Dues Income(₱ 1,954,000)
Payroll Expense₱ 412,500
Petty Cash Expense₱ 48,720
Total Debits= Total Credits ✓

Live snapshot — updates with every posted entry

Double-Entry Accounting

Chart of accounts, manual & auto-posted journal entries, general ledger with drill-down — the same system CPAs expect, running live from your billing data.

Financial Statements

Trial Balance, Income Statement, and Balance Sheet on demand for any date range — with fiscal period close to lock the books after month-end review.

Bank Reconciliation

Match bank statements item-by-item with a live cleared-balance tracker. Voided entries preserve a full audit trail — nothing is ever silently deleted.

Plus Everything Else Your HOA Runs On
Smart Billing & Collection

Automated billing schedules, tiered water consumption, parking fees, late penalties, PDF receipts, and real-time collection tracking.

Gate Pass & Security

QR-coded visitor passes, guard station scanner, vehicle registry with sticker tracking, and real-time entry/exit logging.

Emergency Broadcast

One-click alerts for typhoons, floods, and security incidents. Household check-in system with real-time accountability dashboard.

Water Meter Management

Batch meter readings, tiered consumption rates, auto-computation per household, integrated into monthly billing.

PWA Mobile App

Install on any phone as an app. Offline bill viewing, push notifications, mobile bottom navigation for on-the-go access.

Dashboard Analytics

Collection trends, outstanding balances by block, water consumption charts, revenue vs expenses, member growth — all at a glance.

Payroll & Personnel

Complete personnel management with salary computation, deductions, payslip generation, and integrated expense tracking for HOA staff.

Amenities Reservation

Online booking for clubhouse, pool, courts, and function halls with time-slot management, approval workflows, and usage calendar.

E-Signatures

Digital document signing with bulk signature requests, real-time tracking, and signature verification — eliminate paper-based approvals.

SMS Broadcasting

Integrated SMS service for payment reminders, emergency alerts, and announcements — reaching members even without internet access.

AI-Powered Platform

Smart chatbot assistant, AI content writer for announcements & memos, intelligent billing insights, and auto-triage for maintenance & grievances.

General Assembly

Full assembly management with agenda building, attendance check-in, proxy voting, resolution recording, and meeting minutes.

Security Patrol System

QR checkpoint scanning, patrol round tracking, incident reporting with photos, and guard shift management for complete subdivision security.

Service Provider Directory

Verified and accredited service providers with member ratings, reviews, and contact info — your community's trusted vendor listing.

Utility Analytics

Water consumption trends, monthly billing analysis, payment history visualization, leak detection alerts, and spending insights for members.

QR Code Payments

GCash and Maya QR code integration for instant mobile payments. Scan and pay directly from your bill — no bank transfers needed.

Import & Export

Bulk import members from CSV, export members, billing, and payment data to Excel. Streamline data migration and reporting.

Financial Transparency

Public-facing financial reports showing collection rates, income/expense breakdowns, and monthly trends — building trust with residents.

Move-In/Out Processing

Streamlined property transfer workflow with clearance verification, approval process, and completion tracking for smooth transitions.

Community Calendar

Unified calendar view of all community events, assemblies, and activities. Members stay informed about what's happening in the subdivision.

Community Incidents

Report and track community safety incidents with location mapping, severity levels, and resolution tracking for a safer neighborhood.

Complaint Tickets

Structured complaint management with ticket tracking, status updates, threaded replies, and resolution workflow for resident concerns.

Lost & Found

Community lost and found board where members report missing or found items, track claim status, and reunite belongings with owners.

Skill Exchange

Community skill-sharing marketplace where residents offer and request services — tutoring, repairs, cooking — building stronger neighborhood bonds.

Household Helpers

Register household staff (maids, drivers, nannies) with background info, manage gate access permissions, and track entry/exit records.

Material Distribution

Manage community material distribution events with recipient tracking, distribution receipts, and inventory deduction for relief goods and supplies.

Member Spotlights

Highlight outstanding community members with featured profiles, achievements, and contributions — fostering recognition and community spirit.

Activities & Attendance

Track community activities, events attendance, and member participation with check-in tracking and engagement analytics.

Officers & Board Directory

Maintain the HOA board directory with positions, term dates, and ordering — showcase current officers on the public site and member portal.

Full Double-Entry Accounting

Audit-Ready Books, On Autopilot

Every bill, payment, payroll run, and petty-cash expense is automatically posted as a balanced journal entry. Run a trial balance, income statement, or balance sheet any day of the year — no month-end scramble.

Chart of Accounts

Pre-seeded HOA chart covering assets, liabilities, equity, income, and expenses. Add custom accounts anytime; system accounts are protected.

Auto-Posted Entries

Bills, verified payments, payroll disbursements, and petty-cash activity all generate balanced journal entries automatically — zero manual bookkeeping.

Financial Statements

On-demand Trial Balance, Income Statement, Balance Sheet, and General Ledger drill-down — all from live data with running balances.

Bank Reconciliation

Match bank statements item-by-item with a live cleared balance. Close fiscal periods to lock the books after month-end review.

Manual journal entries for adjustments · Void with reason (never edit) · One-command historical backfill for existing HOAs

AI-Powered Features

Intelligent HOA Management

Harness the power of artificial intelligence to automate tasks, generate content, and gain actionable insights — all built into your platform.

AI Member Chatbot

Members get instant answers about their bills, payments, events, and community info through a smart floating chat assistant on every page.

AI Content Writer

Draft professional announcements, memos, email blasts, notices, and event invitations in seconds with configurable tone and quick templates.

AI Billing Insights

Get AI-generated executive summaries of your collection performance, delinquent accounts, risk areas, and actionable board recommendations.

AI Maintenance Triage

Automatically categorize and prioritize maintenance requests, detect safety concerns, and suggest resolution timelines as members type.

Works with OpenAI, Anthropic Claude, or any compatible AI provider. Configurable from the admin settings panel.

75+ Integrated Modules

Every aspect of HOA operations covered under one roof.

Billing & Collection
Automated dues, water, parking
Payments & Receipts
Online payment, PDF receipts
Payroll System
Personnel, salary, payslips
Petty Cash
Fund tracking, expense logging
Budget Management
Allocations, period tracking
Bank Accounts
Multi-account, transaction tracking
Chart of Accounts
Assets, liabilities, equity, P&L
Journal Entries
Auto-posted + manual, with voiding
Financial Statements
Trial balance, IS, balance sheet
Bank Reconciliation
Statement matching, fiscal close
Water Meter
Tiered rates, batch readings
Parking Management
Slot rental, billing integration
Vehicle Registry
Plate tracking, sticker issuance
Gate Pass
QR codes, guard kiosk
Maintenance
Request tracking, photo evidence
Reservations
Amenity booking, time slots
Contractors
Vendor management, contracts
General Assembly
Agenda, voting, resolutions
Emergency Broadcast
One-click alerts, SMS & email
Disaster Prep
Check-in, evacuation maps
E-Signatures
Digital signing, bulk requests
SMS Service
Globe Labs, broadcasts
AI Grievances
Smart categorization & routing
AI Chatbot
Member assistant, bill queries
AI Content Writer
Draft announcements & memos
AI Billing Insights
Smart analytics & reports
AI Maintenance Triage
Auto-categorize & prioritize
Security Patrol
Checkpoints, rounds, incidents
Service Directory
Verified providers, reviews
Utility Analytics
Water trends, leak detection
QR Payments
GCash, Maya scan-to-pay
Import & Export
CSV import, Excel export
Financial Transparency
Public financial reports
Move-In/Out
Transfers, clearance
Community Calendar
Events, activities view
Pet Registry
Vaccination tracking, alerts
Members & Households
Directory, privacy settings
Onboarding Wizard
Multi-step member setup
Notifications
In-app, email, push, SMS
Reports
Aging, collection, annual statement
Polls & Surveys
Community decision-making
Meeting Minutes
Assembly records
Memos & Email
Templates, blast campaigns
Chat Channels
Community messaging
Suggestions
Feedback system
Grievances
AI-powered filing & resolution
Projects
Milestones, photos, tracking
Volunteers
Slot signup, distribution
Inventory
Item borrowing & returns
Merchandise
Online store, order tracking
Documents
Upload, share, download
Blog & Gallery
Posts, photos, comments
Timeline
Community history
Badges & Certs
Achievements, certifications
Member Cards
Digital ID, PDF download
ACL System
Role-based permissions
Audit Logs
Activity tracking, compliance
Guard Kiosk
PIN login, entry/exit logs
Community Incidents
Report, track, map incidents
Complaint Tickets
Issue tracking, resolution
Lost & Found
Item tracking, claims
Skill Exchange
Community skill-sharing
Household Helpers
Staff registry, gate access
Distribution
Relief goods, supplies
Member Spotlights
Featured members
Activities
Events attendance, check-ins
Officers & Board
Directory, positions, terms
Benefits for Your Community

Transform how your HOA operates from day one.

Eliminate Paper-Based Processes

No more manual logbooks, handwritten receipts, or lost documents. Everything is digital and searchable.

Real-Time Visibility

Dashboard analytics give board members instant insight into collection rates, outstanding balances, and community health.

Save Hours Every Week

Automated billing, penalty computation, aging reminders, and report generation free up your staff for what matters.

Enhanced Security

QR gate passes, vehicle tracking, and guard station interface improve subdivision security management.

Sugbo Homes
Built with Proven Technology
CI4
PHP Framework
Bootstrap 5
Responsive UI
MySQL
Database
DOMPDF
PDF Generation
Chart.js
Analytics
PWA
Mobile App
Simple, Transparent Pricing

Choose the plan that fits your community.

Starter
Contact Us

Up to 100 households

  • Billing & Collection
  • Member Portal
  • Gate Pass System
  • Water Meter
  • Basic Reports
Get Started
Most Popular
Professional
Contact Us

Up to 500 households

  • Everything in Starter
  • Payroll & Personnel
  • Reservations & Amenities
  • Emergency Broadcast & SMS
  • E-Signatures & QR Payments
  • Security Patrol & Service Directory
  • Dashboard Analytics & PWA
Get Started
Enterprise
Contact Us

Unlimited households

  • Everything in Professional
  • General Assembly & Proxy Voting
  • AI Chatbot, Content Writer & Insights
  • AI Maintenance Triage & Grievances
  • Disaster Preparedness
  • Custom Branding & Priority Support
Contact Sales

Ready to Modernize Your HOA?

Get a free demo and see how Sugbo Homes can transform your community operations.

Request a Demo